This Privacy Policy (this “Policy”) describes the manner in which Joshua Beede, an individual doing business as BD AI Solutions (the “Company”) collects, uses, discloses, and protects information obtained through the website located at bdaisolutions.app (the “Site”), and the choices available to each person who uses the Site (each, a “User”). THE COMPANY DOES NOT SELL PERSONAL INFORMATION, DOES NOT USE PERSONAL INFORMATION FOR ADVERTISING, AND DOES NOT USE PERSONAL INFORMATION TO TRAIN ARTIFICIAL INTELLIGENCE MODELS.
1. The Company
The Company is the operator of the Site and maintains its principal place of business in Houston, Texas. The Company’s contact information is set forth in Section 18.
2. Scope of this Policy
2.1 This Policy applies to: (a) the Site, including its forms; (b) email, telephone, and text message communications between User and the Company; and (c) business contact information collected by the Company for the purpose of contacting businesses regarding its services.
2.2 This Policy does not apply to data contained within systems the Company builds or supports for its clients (“Client Data”). Client Data is the property of the applicable client and is processed by the Company solely pursuant to its Client Services Agreement and, where applicable, its Law Office Data Addendum. Any customer of a Company client who has a question regarding such data should direct the inquiry to that client, and the Company shall assist the client in responding.
2.3 The Site and the Company’s services are directed solely to persons and entities located in the United States, and all information is stored in the United States.
3. Information Provided by Users
The Company collects the following information that Users provide:
| Source | Information Collected |
|---|---|
| Quote request form | Business type, business name, team size, services requested, goals, tools currently in use, timeline, name, email address, telephone number, preferred contact time, preferred contact method, and the consent boxes checked on the form |
| Law office quote form | Firm name, firm size, role, practice areas, case management software, monthly intake volume, areas for improvement, requirements, description of the problem, timeline, name, email address, telephone number, preferred contact time, preferred contact method, and the consent boxes checked on the form |
| Question form | The question, its topic, name, email address, and the agreement box checked on the form |
| Email, telephone, and text messages | Contact information and the content of the communication |
The Site’s forms instruct Users not to submit client names, case details, health information, or other sensitive information, and each User is required to comply with that instruction.
4. Information Collected Automatically
4.1 Security and Delivery Logs. The Company’s hosting provider, Cloudflare, Inc. (“Cloudflare”), receives each User’s IP address, browser type, requested pages, and the time of each request, and uses such information to deliver the Site and to protect it against attack.
4.2 Visitor Statistics. The Company uses Cloudflare Web Analytics to count visits and to identify which pages are used. Cloudflare Web Analytics does not use cookies or local storage to collect usage data and does not fingerprint Users by IP address or browser characteristics. The Company receives aggregate totals only, such as page views, referring sites, device types, and countries.
4.3 Fonts. Pages of the Site load fonts from the Google Fonts service. In doing so, the User’s browser connects to servers operated by Google LLC (“Google”), which discloses the User’s IP address and browser information to Google.
4.4 Spam Prevention. The Site’s forms contain a hidden field that is completed only by automated programs. Such field collects no information about Users. The Site's forms also use Cloudflare Turnstile, a service operated by Cloudflare that distinguishes human visitors from automated programs, and that service processes information about the User's browser and device solely for that purpose.
5. Information Stored on User Devices
5.1 Form Drafts. While a User completes a quote form, the User’s entries are saved within the User’s own browser to prevent their loss. Such entries remain on the User’s device until the form is submitted or the User selects Clear form, and the Company cannot access any draft until it is submitted.
5.2 Display Preference. If a User enables light mode in the Accessibility section of the Site, the User’s browser retains that preference.
5.3 Cookies. The Company does not use cookies for advertising or analytics purposes. Cloudflare may set a security cookie to distinguish human visitors from automated programs, which cookie is strictly necessary for the secure operation of the Site.
6. Information Obtained from Other Sources
The Company may collect business contact information from publicly available sources, including business websites, public directories, and state bar listings, and shall use such information solely to contact businesses regarding the Company’s services.
7. Use of Information
7.1 The Company uses information for the following purposes:
- to respond to requests and questions;
- to prepare quotes and Statements of Work;
- to schedule, confirm, and reschedule consultations;
- to provide contracted services, including project updates and support;
- to issue invoices and process payments;
- to publish anonymized questions and answers in the Site’s FAQ, as provided in Section 7.2;
- to analyze use of the Site on an aggregate basis;
- to protect the Site, the Company, and its clients against fraud, abuse, and security threats; and
- to maintain records and comply with applicable law.
7.2 FAQ Publication. The Company may publish any question submitted through the Site, together with the Company’s answer, in the Site’s public FAQ, provided that the Company shall first edit the question for clarity and remove the User’s name, email address, business name, and any other information reasonably capable of identifying the User. A User may decline such publication by so indicating on the form or by notice to the Company.
8. Prohibited Uses
The Company shall not:
- sell any User’s information;
- disclose any User’s information to any third party for that party’s advertising or marketing;
- use any User’s information to train artificial intelligence models;
- send marketing communications to any User, it being understood that the Company contacts Users solely to respond to inquiries and to provide updates regarding projects and appointments; or
- use any User’s information to make automated decisions producing legal or similarly significant effects upon the User.
9. Reserved
9. Reserved.
10. Disclosure of Information
10.1 The Company discloses information only as set forth in this Section 10.
| Recipient | Purpose |
|---|---|
| Cloudflare | Hosts the Site, delivers pages, stores form submissions, counts visits, and protects against attack |
| Apple Inc. (iCloud Mail) | Transmits and stores the Company’s email |
| Banks and Zelle | Process checks, transfers, and Zelle payments |
| Delivers the fonts used by the Site | |
| Telecommunications carriers | Carry the Company’s telephone calls and text messages |
| The Company’s attorneys, accountants, and advisers | Render professional advice subject to duties of confidentiality |
10.2 Each service provider processes information subject to its own terms and privacy policy, and the Company selects providers that protect information.
10.3 The Company may further disclose information: (a) as required by law, including in response to a subpoena or court order, in which case the Company shall, where legally permitted, notify the affected User in advance; (b) to protect the rights, safety, or property of the Company, its clients, Users, or others; (c) in connection with a sale or merger of the Company’s business, provided that the successor shall be bound by this Policy with respect to the information received; and (d) with the User’s consent.
10.4 Mobile Information. The Company shall not share any User’s mobile telephone number or text message consent with any third party for that party’s marketing purposes.
11. Security
11.1 The Company maintains safeguards reasonable for a business of its size, including:
- encrypted (HTTPS) connections for all pages and forms;
- access restricted to personnel with a need to know;
- strong, unique passwords on all Company accounts; and
- current, updated devices and software.
11.2 No method of transmission or storage is completely secure. Any User who believes that his or her information has been exposed shall notify the Company immediately.
11.3 Breach Notification. In the event of a breach of the Company’s systems that exposes a User’s personal information, the Company shall notify the affected User without unreasonable delay, and in any event within sixty (60) days after the Company determines that the breach occurred, as required by Texas law. If a breach affects two hundred fifty (250) or more Texas residents, the Company shall also notify the Texas Attorney General within thirty (30) days, as required by law.
12. Retention of Information
12.1 The Company retains information for the following periods:
| Category of Information | Retention Period |
|---|---|
| Requests that do not result in an engagement | Deleted within twelve (12) months after the last contact |
| Questions submitted through the Site | Deleted within twelve (12) months after the Company’s answer. Any published FAQ entry contains no personal information |
| Client contact, contract, and billing records | Retained for the duration of the engagement and for up to seven (7) years thereafter, for tax and business record purposes |
| Form drafts stored on User devices | Until the form is submitted or cleared |
| Visitor statistics | Aggregate totals only, retained by Cloudflare under its own policies |
12.2 The Company may retain information for a longer period where required by law or where necessary to resolve a dispute.
13. Rights of Users
13.1 Each User may request that the Company: (a) disclose the information the Company holds regarding the User; (b) provide a copy of such information; (c) correct such information; (d) delete such information; or (e) cease contacting the User.
13.2 Requests may be submitted by email to joshuabeede@icloud.com, or by telephone or text message to (346) 860 5009. The Company may require verification of identity, ordinarily by a reply from the email address or telephone number the User previously used with the Company. The Company shall respond within forty five (45) days and shall not discriminate against any User for exercising these rights.
13.3 Where the Company is required by law or contract to retain certain records, such as invoices, the Company shall so inform the User and state the reason. A User who disagrees with the Company’s response may request review by reply, and the Company shall respond to such request within forty five (45) days.
13.4 Do Not Track and Global Privacy Control. The Company does not track Users across third party websites and does not sell or share information for advertising. Accordingly, the Site operates identically whether or not a User’s browser transmits a Do Not Track or Global Privacy Control signal.
14. Communications
14.1 The Company uses each User’s telephone number and email address solely to respond to inquiries and to provide updates regarding projects and appointments. The Company responds during business hours, Monday through Friday, 9:00 AM to 6:00 PM Central Time, ordinarily within two (2) business days.
14.2 A User who selects text messaging as a contact method thereby consents to receive text messages from the Company regarding the User’s request. Message and data rates may apply. Message frequency varies.
14.3 A User may reply STOP to cease text messages or HELP for assistance, or may call (346) 860 5009.
14.4 The Company does not send marketing text messages or marketing emails.
15. Children
The Site is intended for adults acting on their own behalf or on behalf of a business and is not directed to any person under eighteen (18) years of age. The Company does not knowingly collect information from children. Any person who believes that a child has submitted information to the Company should so notify the Company, which shall delete such information.
16. State Privacy Disclosures
16.1 The Company is a small business, and many state privacy laws do not apply to businesses of its size. The Company nonetheless extends the rights described in Section 13 to all Users in the United States.
16.2 Texas. The Company does not sell personal data, including sensitive personal data.
16.3 California. The Company does not disclose personal information to third parties for their direct marketing purposes. Section 13.4 describes the Company’s response to Do Not Track signals, and Section 17 describes the manner in which Users are notified of changes to this Policy.
16.4 Nevada. The Company does not sell covered information.
17. Amendments
The Company may amend this Policy from time to time by posting the amended Policy on the Site and revising the Last Updated date above. The Company shall post notice on the Site of any material amendment. The Company shall obtain a User’s consent before using information previously collected in a materially different manner.
18. Contact Information
Joshua Beede, doing business as BD AI Solutions
[MAILING ADDRESS]
joshuabeede@icloud.com
(346) 860 5009 (telephone or text message)